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Front Office / Reception in Houten at Westcon-Comstor

Date Posted: 2/3/2018

Job Snapshot

Job Description

ROLE DESCRIPTION

To be the first and key point of contact for visitors and callers to the company providing an efficient and professional service.

DUTIES & RESPONSIBILITIES

Reception Duties
* Meeting and greeting and looking after external clients and visitors.
* Receiving telephone calls, taking and relaying messages and dealing with enquiries.
* Ensuring the reception area is clean, tidy and presentable at all times.
* Maintaining and adjusting the Vidi Wall.
* Ordering flowers on request.
* Maintaining and booking meeting rooms.
* Organizing MT and Office Meetings on request.
* Ordering lunches for meetings.
* Maintenance of coffee machines; maintenance cleaning and ordering of supplies.
* Ordering all office supplies.
* Ordering business cards.
* Securing prompt assistance in the event of printers/copiers machine breakdown.
* Creating new door access cards for employees.
* Maintaining and appointing lockers for employees.
* First point of contact in case of emergencies (fire alarm, BHV)

Administration Duties
* Distributing all incoming post for the Houten Office.
* Franking of outgoing post in time for daily collection.
* Raising purchase orders.

Facilitates/ Health & Safety
* Calling in people to resolve issues within the building e.g. plumbers, electricians.
* Take care of charging poles at the parking lots.
* Investigate and deal with any facility issues that arise.
* Liaising with Cleaning Contractors if there are any problems re cleaning issues.
* Point of contact for Building Management

PERSON SPECIFICATION

* Post holder must be of smart appearance, with business attire being worn at all times.
* Professional, clear and confident telephone manner.
* Be honest and reliable
* Being professional at all times
* Be a good team player
* Previous experience in a similar role.
* Familiar with intranet and E-Mail systems
* Computer skills to a basic level (word/excel)
* Able to work in an organised and accurate manner
* Able to work unsupervised and to manage a diverse range of tasks
* Maintain excellent time-keeping and attendance
* Good understanding of English
* Excellent speaking, writing and reading in Dutch language
* Is a resident of The Netherlands and lives prefarably in Houten, Utrecht or surroundings.


Westcon-Comstor is a value-added technology distributor of category-leading solutions in Security, Collaboration, Networking and Data Center. The company is transforming the technology supply chain through its capabilities in Cloud, Services and Global Deployment. Through a unique physical and digital distribution network, Westcon-Comstor extends its partners' global reach while providing the local expertise needed to successfully navigate worldwide opportunities. The company combines expert technical and market knowledge with industry-leading partner enablement programs. Westcon-Comstor delivers results together through its unique engagement model and deep partner relationships. The company goes to market under the Westcon and Comstor brands.

Job Requirements

Front Office / Reception

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